This is where we explain how we process your personal data and what we do to respect your integrity!
Thank you for using our websites and services! Like our customers, we believe personal integrity is important and we take your privacy seriously.
In order to make you feel as safe as possible using our websites and services, we have appointed a Data Protection Officer, to review our compliance with data protection legislation on a regular basis.
If you are a student or teacher, who has got questions regarding the processing of your personal data when using our intelligent Textbooks, please contact your school directly.
No, it only concerns the processing of personal data for which we are the data controller – in other words, where we decide the purposes (why the data is collected) and means (which data is collected, for how long it is stored, etc.) of the processing.
It doesn’t cover any processing of personal data that we conduct as a data processor – meaning, where we process data on you or your school’s behalf and following your or your school’s instructions when you use our services. For those activities our Data Processing Agreement applies.
How do we process your personal data?
Here you will find out for example what personal data we process about you, why we do it, where it came from, who is involved, and how it is lawful for us to do it.
This is how we process your data
Website visitors are the people that merely browse our websites.
Representatives of potential customers are either website visitors who submit personal data through any of the forms on our websites or people who might be interested in our services whose information we got from other sources.
Customer representatives are the representatives of our business customers.
Job applicants are individuals seeking employment with us.
Employees are all our excellent team members working for us.
It is possible that you belong to more than one category, so make sure to read all that might be relevant for you.
How long do we keep your data?
We save your personal data only as long as we need the data to fulfil the purpose it is used for. For more information on how long we keep your data, see our Data Retention Policy.
In addition to that, we could be required to keep your data for longer to fulfil legal obligations, but in such a case we won’t use the data for anything else.
Want to know more about our policy of sharing data with third parties?
We will not share personal data with third parties for them to use for their own marketing purposes.
In cases where we transfer personal data to a country outside the European Economic Area, we will either ask for your consent first, or make sure that the transfer is lawful and safe by taking other measures (e.g. U.S. – EU Privacy Shield or Standard Contractual Clauses).
What cookies (and similar technologies) do we use?
What are cookies, tags and pixels?
These things are tiny pieces of data transferred from a server to your browser when you visit a website.
If your browser is set to accept cookies, they will be stored in the browser until their expiration date is reached or until you delete the cookies yourself.
You can enable or disable cookies by modifying the settings in your browser.
You can find out how to do this and more at: www.allaboutcookies.org
Under current data protection laws, you have a number of rights in relation to the processing of your personal data.
Generally, we believe you have the right to have your data processed only in accordance with your expectations. But you also have rights laid down by applicable law, below you can read more about them, first the ones we believe might be most relevant for you.
The rights we believe are most relevant for you
You have the right to be informed about certain details on the processing of your data. We provide this information in sections above.
You have the right to receive a copy of the personal data we process about you. You can receive this data by reaching out to us.
You have the right to correct the personal data we process about you if you see that it is inaccurate.
Right to erasure of your personal data
You have the right to erasure if:
- the personal data is no longer necessary for the purposes it was collected for;
- your particular situation gives you the right to object to processing on grounds of legitimate interest (see more below);
- processing the personal data has been unlawful; or
- there is a legal obligation under EU or Swedish law for us to erase the data.
Right to restrict the processing of your personal data
You have the right to request us to restrict the processing of your data if:
- the personal data we have about you is inaccurate;
- The processing is unlawful and you ask us to restrict the use of the personal data instead of erasing it;
- we no longer need the personal data for the purposes of the processing, but if we still need it for the establishment, exercise or defence of legal claims; or
- you have objected to the processing claiming that the legal basis of legitimate interest is invalid and are waiting for the verification of this claim.
Right to object to the processing of your personal data
You have the right to object to the processing of your data if:
- you can show that your interests, rights and freedoms regarding the personal data outweigh our interest to process your personal data; or
- we process your personal data for direct marketing purposes.
Right to data portability
You have the right to data portability:
- for personal data that you provided to us; and
- if the legal basis for the processing of the personal data is the fulfilment of contract or consent.
We will send a copy of your data in a commonly used and machine-readable format to you or a person/organisation appointed by you.
How do you exercise your rights?
Send us an email at firstname.lastname@example.org and we’ll do our best to figure it out together.
If you are unhappy with the way we process your personal data you can always lodge a complaint with the Swedish Data Protection Authority at email@example.com.
How can you contact us?
The legal entity behind the websites and our application is Kognity AB, which is also the data controller responsible for how your data is processed. Our headquarter is located in Sweden at Linnégatan 87D, 115 23 Stockholm.
If you want to know more about our data processing activities, what we do to keep your data safe or to exercise one of your above described rights, feel free to send us an email at firstname.lastname@example.org.
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Last updated: 9 April 2018